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LEGAL SERVICES

Digitise, Validate and Manage Legal Documents with Full Regulatory Compliance.

Automated, compliant and secure document management.

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The Key Challenges Facing Legal Service Organisations Today

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Manual entry

Manual document handling

Compliance risk

Risk of errors in documentation

Connectivity

Limited system connectivity

Visibility

Strict compliance and record-keeping

Slow approvals

Time-consuming archiving

Designed for Regulated Legal Environments

GDPR-ready data handling

All data is processed in accordance with GDPR requirements, ensuring personal and financial information is handled securely.

Full audit trails and end-to-end traceability

Every action is logged and traceable, providing complete visibility across the process lifecycle.

Role-based access controls

Access is strictly managed based on user roles and responsibilities.

Secure APIs and encrypted data flows

Data transfers are protected with secure APIs and encryption.

Human-in-the-loop approvals

Exceptions are routed to authorised users for oversight.

The Key Challenges Facing Legal Service Organisations

Icon Cards
Manual entry

Manual document handling

Compliance risk

Risk of errors in legal documentation

Connectivity

Limited system connectivity

Visibility

Strict compliance and record-keeping

Slow approvals

Time-consuming archiving

Swipe for more challenges →

Designed for Regulated Legal Environments

GDPR-ready data handling

All data is processed in accordance with GDPR requirements, ensuring personal and financial information is handled securely.

Full audit trails and end-to-end traceability

Automate document routing and approval workflows to reduce delays and improve operational responsiveness.

Role-based access controls

Maintain complete audit trails, retention policies and controlled access to sensitive information.

Secure APIs and encrypted data flows

Enable fast and accurate document retrieval through intelligent indexing and search capabilities.
Swipe and Tap for more info. ↻
Every Document
Type Handled with
Precision
Line-item extraction
All product lines, quantities, unit prices and totals captured automatically.
Vendor & PO matching
Supplier names, PO numbers and VAT IDs matched against your master data.
Multi-language & multi-currency
Works across languages and formats.
ERP-ready output
Data structured exactly as your ERP requires.
Invoice — Extracted Data
Vendor Name Acme Supplies Ltd 99%
Invoice Number INV-2024-00471 98%
Total Amount €4,320.00 99%
Contract — Extracted Data
Company Global Tech Ltd 98%
Contract ID CTR-2025-0032 97%
Identity Document
Name Maria Lopez 99%
ID Number XK2938472 97%

Scan2x by Department

Management

Protocol & Deed Management

  • Automated indexing of legal records, contracts and case files.
  • Certified digitisation in full compliance with regulatory standards.
  • Significant reduction in manual data entry and transcription.
Compliance

Verification & Due Diligence

  • Automated verification of ID documents and legal authorisations
  • Real-time validation of property, corporate and registry data.
  • End-to-end traceability of legal files from initiation to completion.
IT

Compliance & Risk Teams

  • Comprehensive audit trails for every access, action and modification.
  • Full adherence to GDPR and AML (Anti-Money Laundering) regulations.
  • Centralised management of original, certified and authorised copies.
Shared Services

Administration & Back Office

  • Seamless integration with legal practice management systems.
  • Automated fee calculations and invoicing processes.
  • Reduced operational costs through efficient digital archiving.
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 An intelligent workflow designed for modern notarial operations

From data ingestion to real-time insights — fully automated, secure and compliant.

Step 1 - Ingestion

Collect legal data from any source.

Bring all your case documentation into Scan2x, regardless of format or origin.

  • Documents: IDs/Passports, title deeds, cadastral certificates, corporate bylaws.

  • Channels: Physical scans, client emails, e-government portals, and APIs.

Why it matters: Eliminates fragmented data entry; Scan2x centralises the entire case file at the point of entry.

Step 2 - Capture

Extract and structure data using AI.
Automatically transform unstructured legal documents into clean, structured protocol data.

  • High-precision OCR for complex legal terminology and old records.

  • Automated document classification (e.g., distinguishing a mortgage from a power of attorney).

Examples: Protocol numbers, property IDs, grantor names, dates, and legal clauses.

Step 3 - Automation

Ensure legal certainty and control.

Apply intelligence and governance before data moves into your official books.

  • Rule-based validation (validity of IDs, dates, and property descriptions).

  • Cross-checks against external government databases.

  • Human-in-the-loop approval for any legal discrepancies.

Step 4 - Integrate

Send trusted data where it matters.

Scan2x delivers validated data directly into your legal ecosystem.

  • Seamless integration with legal practice management software and official digital repositories.

  • Secure APIs for connectivity with tax, registry and regulatory authorities.

Outcome: Accurate, compliant data flows directly into your records—eliminating manual re-entry.

Step 5 - Analyse

Turn your archive into actionable intelligence.

Gain visibility, control and audit readiness across your entire practice.

  • Real-time dashboards tracking pending cases and workflow bottlenecks.

  • Monitor operational performance and SLAs for legal team.

  • Full audit trails to support regulatory inspections and internal audits.

Step 6 - Optimise

Continuously improve accuracy and efficiency
Scan2x learns and improves with every document processed.
  • Machine learning models improve with usage
  • Workflow optimisation based on insights and exceptions
  • Scalable across teams, regions, and volumes
Result: lower processing costs, higher accuracy, and faster turnaround over time.

Scan2x by Department

Teams Benefits Section
Management

Protocol & Deed Management

  • Automated indexing of legal records, contracts and case files.
  • Certified digitisation in full compliance with regulatory standards.
  • Significant reduction in manual data entry and transcription.
Compliance

Verification & Due Diligence

  • Automated verification of ID documents and legal authorisations
  • Real-time validation of property, corporate and registry data.
  • End-to-end traceability of legal files from initiation to completion.
IT

Compliance & Risk Teams

  • Comprehensive audit trails for every access, action and modification.
  • Full adherence to GDPR and AML (Anti-Money Laundering) regulations.
  • Centralised management of original, certified and authorised copies.
Shared Services

Administration & Back Office

  • Seamless integration with legal practice management systems.
  • Automated fee calculations and invoicing processes.
  • Reduced operational costs through efficient digital archiving.

Every Document Type Handled with Precision

Invoices
Contracts
Identity Documents
Line-item extraction
All product lines, quantities, unit prices and totals captured automatically.
Vendor & PO matching
Supplier names, PO numbers and VAT IDs matched automatically.
Multi-language & multi-currency
Works across languages and international formats.
ERP-ready output
Structured data ready for SAP, Dynamics and other systems.
Invoice — Extracted Data
Vendor Name Acme Supplies Ltd 99%
Invoice Number INV-2024-00471 98%
Total Amount €4,320.00 99%
Contract — Extracted Data
Company Global Tech Ltd 98%
Contract ID CTR-2025-0032 97%
Identity Document
Name Maria Lopez 99%
ID Number XK2938472 97%

 An intelligent workflow engineered for modern legal operations.

From document ingestion to official registration—fully automated, secure and compliant with legal standards.

Step 1 - Ingestion

Collect legal data from any source.

Bring all your case documentation into Scan2x, regardless of format or origin.

  • Documents: IDs/Passports, title deeds, cadastral certificates, corporate bylaws.

  • Channels: Physical scans, client emails, e-government portals, and APIs.

Why it matters: Eliminates fragmented data entry; Scan2x centralises the entire case file at the point of entry.

Step 2 - Capture

Extract and structure data using AI.
Automatically transform unstructured legal documents into clean, structured protocol data.

  • High-precision OCR for complex legal terminology and old records.

  • Automated document classification (e.g., distinguishing a mortgage from a power of attorney).

Examples: Protocol numbers, property IDs, grantor names, dates, and legal clauses.

Step 3 - Automation

Ensure legal certainty and control.

Apply intelligence and governance before data moves into your official books.

  • Rule-based validation (validity of IDs, dates, and property descriptions).

  • Cross-checks against external government databases.

  • Human-in-the-loop approval for any legal discrepancies.

Step 4 - Integrate

Send trusted data where it matters.

Scan2x delivers validated data directly into your legal ecosystem.

  • Seamless integration with legal practice management software and official digital repositories.

  • Secure APIs for connectivity with tax, registry and regulatory authorities.

Outcome: Accurate, compliant data flows directly into your records—eliminating manual re-entry.

Step 5 - Analyse

Turn your archive into actionable intelligence.

Gain visibility, control and audit readiness across your entire practice.

  • Real-time dashboards tracking pending cases and workflow bottlenecks.

  • Monitor operational performance and SLAs for legal team.

  • Full audit trails to support regulatory inspections and internal audits.

Step 6 - Optimise

Continuously improve accuracy and efficiency.

Scan2x learns and improves with every document processed.

  • Machine learning models adapt to regional legal phrasing and templates.

  • Workflow optimisation based on processing insights and exceptions.

Result: Reduced human error, higher legal security, and faster turnaround for clients.

Scan2x Agility Section

How It Works

A simple three-step approach that covers the full Scan2x lifecycle
Connect

Connect

Your data sources and systems

Request your free demo!
Configure

Configure

Rules and workflows

Request your free demo!
Simplify

Automate

Analyse and optimise in real time

Request your free demo!

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Scan2x in action: Legal Case Studies

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Notarial

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Join 100+ Organisations Optimising Their Document Workflows with Scan2x.

Request your free demo!

Please complete the form below. You will receive an email shortly with full installation instructions.

Join 100+ Organisations Optimising Their Document Workflows with Scan2x.

Request your free demo!

Please complete the form below. You will receive an email shortly with full installation instructions.
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Request your free demo!

Please complete the form below. You will receive an email shortly with full installation instructions.