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EDUCATION SERVICES

An intelligent workflow designed for modern educational institutions

From student applications to diploma issuance—fully automated, secure, and compliant with privacy standards.

The Key Challenges Facing Modern Education

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Manual entry

Manual Bottlenecks

Compliance risk

Fragmented Student Records

Connectivity

Limited system connectivity

Visibility

Limited visibility and control

Slow approvals

Slow approval & turn around times

Built for secure and compliant educational environments

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GDPR

Student data privacy and GDPR compliance

Student data is highly sensitive. Scan2x ensures it is handled securely and in line with data protection requirements, including GDPR.

Audit

Full audit trails for student records

Instantly track who accessed or modified student records and when, ensuring full transparency for audits and compliance.

Access

Controlled access to student data

Ensure only authorised staff can access sensitive student information, with defined access levels for Admissions, Registry and Faculty.

Security

Secure system integrations

Connect securely with your systems while protecting student data through encrypted transfers and controlled data access.

Approvals

Human approval for exceptions

Automatically route exceptions to authorised staff for review, ensuring accuracy while maintaining control where it matters most.

The Key Challenges Facing Modern Education

Icon Cards
Manual entry

Manual Bottlenecks

Compliance risk

Fragmented Student Records

Connectivity

Limited system connectivity

Visibility

Limited visibility and control

Slow approvals

Slow approval & turn around times

Built for Regulated Financial Environments

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Student Data Privacy GDPR-ready

We understand that student data is sensitive. Scan2x is engineered to comply with global privacy standards, including GDPR.

Full audit trails and end-to-end traceability

Instantly generate reports showing who accessed or modified a student file and when, ensuring total transparency.

Role-based access controls

Ensure that only authorised personnel see sensitive information. Different access levels for Admissions, the Registrar, and Faculty.

Secure APIs and encrypted data flows

All data transfers are protected through secure APIs and industry-standard encryption, safeguarding information both in transit and at rest.

Human-in-the-loop approvals for exceptions

Automated processes seamlessly route exceptions to authorised users, combining efficiency with human oversight where it matters most.

Scan2x by Department

Teams Benefits Section
Finance

Finance & Grant Management

  • Automated tuition billing and scholarship processing
  • Seamless matching of research grants with expenditure receipts
  • Improved financial transparency and audit readiness
Compliance

Admissions & Enrolment

  • Automated processing of student applications and transcripts
  • Faster verification of identity documents and previous qualifications
  • Reduced onboarding time for new students
IT

Registrar’s Office & Student Records

  • Secure digitisation of academic files and permanent records
  • Instant retrieval of student transcripts and certifications
  • Automated indexing for long-term digital archiving
Shared Services

HR & Faculty Administration

  • Centralised management of faculty credentials and contracts
  • Digitised employee onboarding and compliance tracking
  • Reduced administrative burden on academic staff

Every document type handled with precision

Student Record
Contracts
Identity Documents
Receipts
Student data extraction
Extract key student data such as names, IDs, course details and enrolment information automatically.
Application and record matching
Match student applications, identity documents and academic records against your systems.
Multi-language & multi-currency
Works across languages and formats, supporting international students and institutions.
System-ready data
Data structured to integrate with your student information systems and administrative platforms.
Student Record — Extracted Data
Student Name Sophia Jones 99%
Application ID -202400471 98%
Course / Programme Programming Software99%
Enrolment Date 14 Feb 202599%
Qualification Status EQF Level 698%
Contract — Extracted Data
Company Global Tech Ltd 98%
Contract ID CTR-2025-0032 97%
Start Date 01 Jan 2025 99%
End Date 31 Dec 2026 98%
Identity Document
Name Maria Lopez 99%
ID Number XK2938472 97%
Date of Birth 04 Jun 1990 98%
Receipt — Extracted Data
Store MarketPlus 99%
Date 12 Feb 2025 99%
Total $84.50 98%

Scan2x by Department

Finance & Grant Management

Finance & Grant Management

Registrar’s Office & Student Records

Registrar’s Office & Student Records

Admissions & Enrolment

Admissions & Enrolment

HR & Faculty Administration

HR & Faculty Administration

 Capture Educational Data from any Touchpoint

Bring all student and institutional information into Scan2x—from online portals to physical mailrooms.

Step 1 - Ingestion

Capture educational data from any touchpoint.

Bring all student and institutional information into Scan2x—from online portals to physical mailrooms.

  • Documents: Application forms, IDs, diplomas, grant requests, HR files.

  • Channels: Student mobile uploads, email attachments, and high-volume campus scanners.

Why it matters: Centralises a fragmented campus environment into a single point of entry for all data.

Step 2 - Capture

Extract and structure data using AI
Transform unstructured documents into structured data for your Student Information System (SIS).
  • AI-powered OCR for complex international transcripts and hand-filled forms.

  • Automated classification: Instantly route a medical excuse or a financial aid form.

Examples: Student IDs, GPA scores, course codes, dates of birth, and payment references.

Step 3 - Automation

Ensure data integrity and academic compliance.

Apply validation rules to maintain the highest standards of record-keeping.

  • Cross-check application data against official government databases.

  • Automated validation of scholarship eligibility criteria.

  • Flag missing or inconsistent documentation for registrar review.

Step 4 - Integrate

Sync trusted data with your Campus ecosystem.

Deliver validated data directly to the platforms that run your institution.

  • Integration with Student Information Systems (SIS) like Ellucian, Banner, or Moodle.

  • Secure connectivity with ERPs and document management repositories.

Outcome: Clean data flows straight into student profiles. No manual re-entry required.

Step 5 - Analyse

Turn institutional data into actionable insights.

Monitor enrolment trends, processing speeds, and compliance health.

  • Real-time dashboards for admission status and bottleneck detection.

  • Operational KPIs for administrative staff performance.

  • Full audit trails for educational regulators and accreditation bodies.

Step 6 - Optimise

Scale your institution’s efficiency over time.

Scan2x learns from every student record and faculty document processed.

  • Machine learning improves extraction for global transcript formats.

  • Workflow optimisation based on peak enrolment period data.

Result: Lower administrative costs, zero data silos, and a better experience for students and staff.

 Capture Educational Data from any Touchpoint

Bring all student and institutional information into Scan2x—from online portals to physical mailrooms.

Step 1 - Ingestion

Capture educational data from any touchpoint.

Bring all student and institutional information into Scan2x—from online portals to physical mailrooms.

  • Documents: Application forms, IDs, diplomas, grant requests, HR files.

  • Channels: Student mobile uploads, email attachments, and high-volume campus scanners.

Why it matters: Centralises a fragmented campus environment into a single point of entry for all data.

Step 2 - Capture

Extract and structure data using AI
Transform unstructured documents into structured data for your Student Information System (SIS).
  • AI-powered OCR for complex international transcripts and hand-filled forms.

  • Automated classification: Instantly route a medical excuse or a financial aid form.

Examples: Student IDs, GPA scores, course codes, dates of birth, and payment references.

Step 3 - Automation

Ensure data integrity and academic compliance.

Apply validation rules to maintain the highest standards of record-keeping.

  • Cross-check application data against official government databases.

  • Automated validation of scholarship eligibility criteria.

  • Flag missing or inconsistent documentation for registrar review.

Step 4 - Integrate

Sync trusted data with your Campus ecosystem.

Deliver validated data directly to the platforms that run your institution.

  • Integration with Student Information Systems (SIS) like Ellucian, Banner, or Moodle.

  • Secure connectivity with ERPs and document management repositories.

Outcome: Clean data flows straight into student profiles. No manual re-entry required.

Step 5 - Analyse

Turn institutional data into actionable insights.

Monitor enrolment trends, processing speeds, and compliance health.

  • Real-time dashboards for admission status and bottleneck detection.

  • Operational KPIs for administrative staff performance.

  • Full audit trails for educational regulators and accreditation bodies.

Step 6 - Optimise

Scale your institution’s efficiency over time.

Scan2x learns from every student record and faculty document processed.

  • Machine learning improves extraction for global transcript formats.

  • Workflow optimisation based on peak enrolment period data.

Result: Lower administrative costs, zero data silos, and a better experience for students and staff.

Scan2x Agility Section

How It Works

A simple three-step approach that covers the full Scan2x lifecycle
Connect

Connect

Your data sources and systems

Try for Free
Configure

Configure

Rules and workflows

Try for Free
Simplify

Automate

Analyse and optimise in real time

Try for Free

Scan2x in action: Financial Case Studies

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Banking

Hardware and Software

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Banking

Hardware and Software

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Join 100+ Organisations Optimising Their Document Workflows with Scan2x.

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Join 100+ Organisations Optimising Their Document Workflows with Scan2x.

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