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RETAIL SERVICES

Automate Retail Operations – From Suppliers to Store Workflows

Capture and process invoices, purchase orders and delivery documents automatically –  with full visibility across stores, suppliers and back-office operations.

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Key Challenges in Retail Operations

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Manual entry

Manual Overload

Compliance risk

Mismatched Orders

Connectivity

Data Silos

Visibility

Audit Risks

Slow approvals

Slow Retrieval

Built for Retail Operations at Scale

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GDPR

VAT and Tax Compliance Across Retail Transactions

Ensure invoices and transactions meet local tax regulations across suppliers and regions.

Audit

Prevent Pricing and Invoice Fraud

Detect discrepancies between invoices, purchase orders and delivered goods before payment.

Access

Full Traceability Across Orders and Deliveries

Track purchase orders, delivery notes and invoices across your supply chain.

Security

Seamless Integration with Retail Systems

Connect with ERP, POS and inventory systems while keeping data secure.

Approvals

Controlled Approvals for Invoice and Order Exceptions

Automatically flag mismatches and route them to the right teams for review.

Key Challenges Facing Insurance Organisations

Icon Cards
Manual entry

Manual Overload

Compliance risk

Mismatched Orders

Connectivity

Data Silos

Visibility

Audit Risks

Slow approvals

Slow Retrieval

Swipe for more challenges →

Built for Retail Operations at Scale

GDPR

VAT and Tax Compliance Across Retail Transactions

Ensure invoices and transactions meet local tax regulations across suppliers and regions.
Audit

Prevent Pricing and Invoice Fraud

Detect discrepancies between invoices, purchase orders and delivered goods before payment.
Access

Full Traceability Across Orders and Deliveries

Track purchase orders, delivery notes and invoices across your supply chain.
Security

Seamless Integration with Retail Systems

Connect with ERP, POS and inventory systems while keeping data secure.
Approvals

Controlled Approvals for Invoice and Order Exceptions

Automatically flag mismatches and route them to the right teams for review.
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Process Every
Retail Document
with Precisiont
Line-item extraction
All product lines, quantities, unit prices and totals captured automatically.
Vendor & PO matching
Supplier names, PO numbers and VAT IDs matched against your master data.
Multi-language & multi-currency
Works across languages and formats.
ERP-ready output
Data structured exactly as your ERP requires.
Invoice — Extracted Data
Vendor Name Acme Supplies Ltd 99%
Invoice Number INV-2024-00471 98%
Total Amount €4,320.00 99%
Contract — Extracted Data
Company Global Tech Ltd 98%
Contract ID CTR-2025-0032 97%
Identity Document
Name Maria Lopez 99%
ID Number XK2938472 97%
Receipt — Extracted Data
Store MarketPlus 99%
Total $84.50 98%
Label Recognition
Product Organic Coffee Beans 97%
Origin Colombia 96%
Tables & Forms
Form ID FRM-29834 98%
Status Processed 99%

Scan2x by Department

Finance

Logistics & Supply Chain

  • Faster processing of delivery notes and bills of lading.
  • Automated reconciliation between orders and received goods.
  • Real-time visibility into stock documentation.
Compliance

Finance & AP Teams

  • Automated matching of supplier invoices with purchase orders.
  • Reduced manual data entry for high-volume transactions.
  • Faster month-end closing and improved cash flow visibility.
IT

Procurement & Vendor Management

  • Capture and manage purchase orders and supplier documents
  • Track supplier pricing, rebates and agreements
  • Improve vendor relationships with faster, accurate processingt
Shared Services

Store Operations & Back Office

  • Centralised processing of store-level expenses and receipts
  • Centralise store documentation across locations
  • Reduced administrative burden on store managers
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Scan2x by Department

Teams Benefits Section
Management

Logistics & Supply Chain

  • Faster processing of delivery notes and bills of lading.
  • Automated reconciliation between orders and received goods.
  • Real-time visibility into stock documentation.
Compliance

Finance & AP Teams

  • Automated matching of supplier invoices with purchase orders.
  • Reduced manual data entry for high-volume transactions.
  • Faster month-end closing and improved cash flow visibility.
IT

Procurement & Vendor Management

  • Capture and manage purchase orders and supplier documents
  • Track supplier pricing, rebates and agreements
  • Improve vendor relationships with faster, accurate processing
Shared Services

Store Operations & Back Office

  • Centralised processing of store-level expenses and receipts
  • Centralise store documentation across locations
  • Reduced administrative burden on store managers
Request a Callback!

Process Every Retail Document with Precision

Invoices
Contracts
Identity Documents
Receipts
Labels
Tables & Forms
Line-item extraction
All product lines, quantities, unit prices and totals captured automatically.
Vendor & PO matching
Supplier names, PO numbers and VAT IDs matched automatically.
Multi-language & multi-currency
Works across languages and international formats.
ERP-ready output
Structured data ready for SAP, Dynamics and other systems.
Invoice — Extracted Data
Vendor Name Acme Supplies Ltd 99%
Invoice Number INV-2024-00471 98%
Total Amount €4,320.00 99%
Contract — Extracted Data
Company Global Tech Ltd 98%
Contract ID CTR-2025-0032 97%
Identity Document
Name Maria Lopez 99%
Receipt — Extracted Data
Total $84.50 98%
Label Recognition
Product Organic Coffee Beans 97%
Origin Colombia 98%
Tables & Forms
Form ID FRM-29834 100%
Status Processed 98%

An intelligent workflow designed for high-volume retail operations.

From supply chain paperwork to financial closing, fully automated, precise and built for speed.

Step 1 - Ingestion

Capture retail data from every point of sale and warehouse.

Bring all your operational data into Scan2x—from the loading dock to the corporate office.

  • Documents: Invoices, delivery notes, customs paperwork, warehouse receipts.

  • Channels: Mobile captures at stores, supplier portals, EDI, and scanned documents.

Why it matters: Centralises a fragmented supply chain, ensuring no document is lost between the warehouse and finance.

Step 2 - Capture

Extract and structure data using AI.

Turn high volumes of unstructured retail documents into clean, structured data.

  • AI-powered OCR for complex multi-page supplier invoices.

  • Automated classification of logistics vs. financial documents.

Examples: SKU numbers, quantities, unit prices, VAT details, delivery dates.

Step 3 - Automation

Ensure accuracy across thousands of transactions.

Apply smart validation rules before data hits your ERP or Inventory system.

  • 3-way matching (Invoice vs. PO vs. Delivery Note).

  • Automated detection of pricing discrepancies or missing items.

  • Exception alerts for buyer or manager approval.

Step 4 - Integrate

Sync trusted data with your Retail ecosystem.

Scan2x delivers validated data directly to your core management platforms.

  • Integration with SAP, Oracle Retail, Microsoft Dynamics, or custom ERPs.

  • Direct connection with Inventory and Warehouse Management Systems (WMS).

Outcome: Real-time data flow that keeps your inventory and accounts payable in sync.

Step 5 - Analyse

Turn operational data into retail insights.

Monitor your supply chain health and financial performance in real-time.

  • Dashboards for supplier accuracy and delivery lead times.

  • Tracking of operational KPIs and processing costs per invoice.

  • Full audit trails for tax compliance and internal audits.

Step 6 - Optimise

Scale your operations without increasing headcount.

Scan2x learns from your specific supplier formats and store workflows.

  • Machine learning improves extraction for recurring supplier layouts.

  • Continuous workflow refinement based on exception patterns.

Result: Lower cost per transaction, zero late-payment penalties, and a leaner back office.

An intelligent workflow designed for high-volume retail operations.

From supply chain paperwork to financial closing, fully automated, precise and built for speed.

Step 1 - Ingestion

Capture retail data from every point of sale and warehouse.

Bring all your operational data into Scan2x—from the loading dock to the corporate office.

  • Documents: Invoices, delivery notes, customs paperwork, warehouse receipts.

  • Channels: Mobile captures at stores, supplier portals, EDI, and scanned documents.

Why it matters: Centralises a fragmented supply chain, ensuring no document is lost between the warehouse and finance.

Step 2 - Capture

Extract and structure data using AI.

Turn high volumes of unstructured retail documents into clean, structured data.

  • AI-powered OCR for complex multi-page supplier invoices.

  • Automated classification of logistics vs. financial documents.

Examples: SKU numbers, quantities, unit prices, VAT details, delivery dates.

Step 3 - Automation

Ensure accuracy across thousands of transactions.

Apply smart validation rules before data hits your ERP or Inventory system.

  • 3-way matching (Invoice vs. PO vs. Delivery Note).

  • Automated detection of pricing discrepancies or missing items.

  • Exception alerts for buyer or manager approval.

Step 4 - Integrate

Sync trusted data with your Retail ecosystem.

Scan2x delivers validated data directly to your core management platforms.

  • Integration with SAP, Oracle Retail, Microsoft Dynamics, or custom ERPs.

  • Direct connection with Inventory and Warehouse Management Systems (WMS).

Outcome: Real-time data flow that keeps your inventory and accounts payable in sync.

Step 5 - Analyse

Turn operational data into retail insights.

Monitor your supply chain health and financial performance in real-time.

  • Dashboards for supplier accuracy and delivery lead times.

  • Tracking of operational KPIs and processing costs per invoice.

  • Full audit trails for tax compliance and internal audits.

Step 6 - Optimise

Scale your operations without increasing headcount.

Scan2x learns from your specific supplier formats and store workflows.

  • Machine learning improves extraction for recurring supplier layouts.

  • Continuous workflow refinement based on exception patterns.

Result: Lower cost per transaction, zero late-payment penalties, and a leaner back office.

Scan2x Agility Section

How It Works

A simple three-step approach that covers the full Scan2x lifecycle
Connect

Connect

Your data sources and systems

Request your free demo!
Configure

Configure

Rules and workflows

Request your free demo!
Simplify

Automate

Analyse and optimise in real time

Request your free demo!

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Scan2x in action: Retail Case Studies

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Join 100+ Organisations Optimising Their Document Workflows with Scan2x.

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