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LEGAL SERVICES

Digitise, validate and manage legal documents with full regulatory compliance.

Automated, compliant and secure document management.

The Key Challenges Facing Legal Service Organisations Today

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Manual entry

Manual document handling

Compliance risk

High risk of errors in legal documentation

Connectivity

Limited system connectivity

Visibility

Strict compliance and record-keeping requirements

Slow approvals

Time-consuming archiving & and retrieval

Designed for Regulated Legal Environments

GDPR-ready data handling

All data is processed in accordance with GDPR requirements, ensuring personal and financial information is handled securely.

Full audit trails and end-to-end traceability

Every action is logged and traceable, providing complete visibility across the process lifecycle.

Role-based access controls

Access is strictly managed based on user roles and responsibilities.

Secure APIs and encrypted data flows

Data transfers are protected with secure APIs and encryption.

Human-in-the-loop approvals

Exceptions are routed to authorised users for oversight.

The Key Challenges Facing Legal Service Organisations

Icon Cards
Manual entry

Manual document handling

Compliance risk

High risk of errors in legal documentation

Connectivity

Limited system connectivity

Visibility

Strict compliance and record-keeping requirements

Slow approvals

Time-consuming archiving & and retrieval

Designed for Regulated Legal Environments

Flip Icon Cards - Compact

GDPR-ready data handling

All data is processed in accordance with GDPR requirements, ensuring personal and financial information is handled securely.

Full audit trails and end-to-end traceability

Every action is logged and traceable, providing complete visibility across the process lifecycle.

Role-based access controls

Access is strictly managed based on user roles and responsibilities.

Secure APIs and encrypted data flows

Data transfers are protected with secure APIs and encryption.

Scan2x by Department

Teams Benefits Section
Management

Protocol & Deed Management

  • Automated indexing of mlegal records, contracts and case files.
  • Certified digitisation in full compliance with regulatory standards.
  • Significant reduction in manual data entry and transcription.
Compliance

Verification & Due Diligence

  • Automated verification of ID documents and legal authorisations
  • Real-time validation of property, corporate and registry data.
  • End-to-end traceability of legal files from initiation to completion.
IT

Compliance & Risk Teams

  • Comprehensive audit trails for every access, action and modification.
  • Full adherence to GDPR and AML (Anti-Money Laundering) regulations.
  • Centralised management of original, certified and authorised copies.
Shared Services

Administration & Back Office

  • Seamless integration with legal practice management systems.
  • Automated fee calculations and invoicing processes.
  • Reduced operational costs through efficient digital archiving.

Every document type handled with precision

Invoices
Contracts
Identity Documents
Line-item extraction
All product lines, quantities, unit prices and totals captured automatically.
Vendor & PO matching
Supplier names, PO numbers and VAT IDs matched against your master data.
Multi-language & multi-currency
Works across languages and formats — critical for international operations.
ERP-ready output
Data structured exactly as your SAP or Dynamics instance expects it.
Invoice — Extracted Data
Vendor Name Acme Supplies Ltd 99%
Invoice Number INV-2024-00471 98%
Invoice Date 14 Feb 2025 99%
Total Amount €4,320.00 99%
VAT Number MT-18347652 98%
Contract — Extracted Data
Company Global Tech Ltd 98%
Contract ID CTR-2025-0032 97%
Start Date 01 Jan 2025 99%
End Date 31 Dec 2026 98%
Identity Document
Name Maria Lopez 99%
ID Number XK2938472 97%
Date of Birth 04 Jun 1990 98%

Scan2x by Department

Protocol & Deed Management

Protocol & Deed Management

Verification & Due Diligence

Verification & Due Diligence

Compliance & Risk Teams

Compliance & Risk Teams

Administration & Back Office

Administration & Back Office

 An intelligent workflow engineered for modern legal operations.

From document ingestion to official registration—fully automated, secure and compliant with legal standards.

Step 1 - Ingestion

Collect legal data from any source.

Bring all your case documentation into Scan2x, regardless of format or origin.

  • Documents: IDs/Passports, title deeds, cadastral certificates, corporate bylaws.

  • Channels: Physical scans, client emails, e-government portals, and APIs.

Why it matters: Eliminates fragmented data entry; Scan2x centralises the entire case file at the point of entry.

Step 2 - Capture

Extract and structure data using AI.
Automatically transform unstructured legal documents into clean, structured protocol data.

  • High-precision OCR for complex legal terminology and old records.

  • Automated document classification (e.g., distinguishing a mortgage from a power of attorney).

Examples: Protocol numbers, property IDs, grantor names, dates, and legal clauses.

Step 3 - Automation

Ensure legal certainty and control.

Apply intelligence and governance before data moves into your official books.

  • Rule-based validation (validity of IDs, dates, and property descriptions).

  • Cross-checks against external government databases.

  • Human-in-the-loop approval for any legal discrepancies.

Step 4 - Integrate

Send trusted data where it matters.

Scan2x delivers validated data directly into your legal ecosystem.

  • Seamless integration with legal practice management software and official digital repositories.

  • Secure APIs for connectivity with tax, registry and regulatory authorities.

Outcome: Accurate, compliant data flows directly into your records—eliminating manual re-entry.

Step 5 - Analyse

Turn your archive into actionable intelligence.

Gain visibility, control and audit readiness across your entire practice.

  • Real-time dashboards tracking pending cases and workflow bottlenecks.

  • Monitor operational performance and SLAs for legal team.

  • Full audit trails to support regulatory inspections and internal audits.

Step 6 - Optimise

Continuously improve accuracy and efficiency.

Scan2x learns and improves with every document processed.

  • Machine learning models adapt to regional legal phrasing and templates.

  • Workflow optimisation based on processing insights and exceptions.

Result: Reduced human error, higher legal security, and faster turnaround for clients.

 An intelligent workflow designed for modern notarial operations

From data ingestion to real-time insights — fully automated, secure and compliant.

Step 1 - Ingestion

Collect legal data from any source.

Bring all your case documentation into Scan2x, regardless of format or origin.

  • Documents: IDs/Passports, title deeds, cadastral certificates, corporate bylaws.

  • Channels: Physical scans, client emails, e-government portals, and APIs.

Why it matters: Eliminates fragmented data entry; Scan2x centralises the entire case file at the point of entry.

Step 2 - Capture

Extract and structure data using AI.
Automatically transform unstructured legal documents into clean, structured protocol data.

  • High-precision OCR for complex legal terminology and old records.

  • Automated document classification (e.g., distinguishing a mortgage from a power of attorney).

Examples: Protocol numbers, property IDs, grantor names, dates, and legal clauses.

Step 3 - Automation

Ensure legal certainty and control.

Apply intelligence and governance before data moves into your official books.

  • Rule-based validation (validity of IDs, dates, and property descriptions).

  • Cross-checks against external government databases.

  • Human-in-the-loop approval for any legal discrepancies.

Step 4 - Integrate

Send trusted data where it matters.

Scan2x delivers validated data directly into your legal ecosystem.

  • Seamless integration with legal practice management software and official digital repositories.

  • Secure APIs for connectivity with tax, registry and regulatory authorities.

Outcome: Accurate, compliant data flows directly into your records—eliminating manual re-entry.

Step 5 - Analyse

Turn your archive into actionable intelligence.

Gain visibility, control and audit readiness across your entire practice.

  • Real-time dashboards tracking pending cases and workflow bottlenecks.

  • Monitor operational performance and SLAs for legal team.

  • Full audit trails to support regulatory inspections and internal audits.

Step 6 - Optimise

Continuously improve accuracy and efficiency
Scan2x learns and improves with every document processed.
  • Machine learning models improve with usage
  • Workflow optimisation based on insights and exceptions
  • Scalable across teams, regions, and volumes
Result: lower processing costs, higher accuracy, and faster turnaround over time.
Scan2x Agility Section

How It Works

A simple three-step approach that covers the full Scan2x lifecycle
Connect

Connect

Your data sources and systems

Talk to Us Today!
Configure

Configure

Rules and workflows

Talk to Us Today!
Simplify

Automate

Analyse and optimise in real time

Talk to Us Today!

Scan2x in action: Legal Case Studies

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Notarial

Software

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Join 100+ Organisations Optimising Their Document Workflows with Scan2x.

See Scan2x process your documents live.

Fill out the form below and one of our professional team members will be in touch to help you get started with your free demo.

Join 100+ Organisations Optimising Their Document Workflows with Scan2x.

See Scan2x process your documents live.

Fill out the form below and one of our professional team members will be in touch to help you get started with your free demo.
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