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NOTARIAL SERVICES

Digitise, validate, and manage notary documents with full legal compliance.

Automated, compliant, and secure document management.

The Key Challenges Facing Notarial Organisations Today

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Manual entry

Manual document handling

Compliance risk

High risk of errors in legal documentation

Connectivity

Limited system connectivity

Visibility

Strict compliance and record-keeping requirements

Slow approvals

Time-consuming archiving & and retrieval

Built for Regulated Notarial Environments

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GDPR

GDPR-ready data handling

All data is processed in accordance with GDPR requirements, ensuring personal and financial information is handled securely, transparently and with full regulatory compliance.

Audit

Full audit trails and end-to-end traceability

Every action is logged and traceable, providing complete visibility across the entire process lifecycle for audits, reporting and regulatory reviews.

Access

Role-based access controls

Access is strictly managed based on user roles, ensuring employees only see and act on the data relevant to their responsibilities.

Security

Secure APIs and encrypted data flows

All data transfers are protected through secure APIs and industry-standard encryption, safeguarding information both in transit and at rest.

Approvals

Human-in-the-loop approvals for exceptions

Automated processes seamlessly route exceptions to authorised users, combining efficiency with human oversight where it matters most.

The Key Challenges Facing Notarial Organisations Today

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Manual entry

Manual, error-prone data entry

Compliance risk

High risk of errors and compliance breaches

Connectivity

Limited system connectivity

Visibility

Limited visibility and control

Slow approvals

Slow approval & turn around times

Built for Regulated Notarial Environments

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GDPR-ready data handling

All data is processed in accordance with GDPR requirements, ensuring personal and financial information is handled securely, transparently and with full regulatory compliance.

Full audit trails and end-to-end traceability

Every action is logged and traceable, providing complete visibility across the entire process lifecycle for audits, reporting and regulatory reviews.

Role-based access controls

Access is strictly managed based on user roles, ensuring employees only see and act on the data relevant to their responsibilities.

Secure APIs and encrypted data flows

All data transfers are protected through secure APIs and industry-standard encryption, safeguarding information both in transit and at rest.

Human-in-the-loop approvals for exceptions

Automated processes seamlessly route exceptions to authorised users, combining efficiency with human oversight where it matters most.
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Scan2x by Department

Teams Benefits Section
Management

Protocol & Deed Management

  • Automated indexing of master deeds and protocols.
  • Certified digitisation in compliance with regulatory standards.
  • Drastic reduction in manual transcription for legal documents.
Compliance

Notary Officers & Legal Teams

  • Automated verification of ID documents and Powers of Attorney.
  • Real-time validation of property data and encumbrances.
  • Full traceability of the notarial file from start to finish.
IT

Compliance & Risk Teams

  • Comprehensive audit trails for every access and modification.
  • Strict adherence to GDPR and AML (Anti-Money Laundering) regulations.
  • Centralised management of simple and authorised copies.
Shared Services

Administration & Back Office

  • Seamless integration with Notary Practice Management Systems.
  • Automation of fee calculations and invoicing.
  • Lower operational costs through efficient digital archiving.
MFSA APS Lombard Loqus Mapfre MSV BOV

Scan2x by Department

Finance Operations & AP / AR

Finance Operations & AP / AR Teams

Compliance & Risk Teams

Compliance & Risk Teams

IT & Digital Transformation Teams

IT & Digital Transformation Teams

Shared Services & Back Office

Shared Services & Back Office

 An intelligent workflow designed for modern notarial operations.

From document ingestion to official registration—fully automated, secure, and legally compliant.

Step 1 - Ingestion

Collect legal data from any source.

Bring all your case documentation into Scan2x, regardless of format or origin.

  • Documents: IDs/Passports, title deeds, cadastral certificates, corporate bylaws.

  • Channels: Physical scans, client emails, e-government portals, and APIs.

Why it matters: Eliminates fragmented data entry; Scan2x centralises the entire case file at the point of entry.

Step 2 - Capture

Extract and structure data using AI.
Automatically transform unstructured legal documents into clean, structured protocol data.

  • High-precision OCR for complex legal terminology and old records.

  • Automated document classification (e.g., distinguishing a mortgage from a power of attorney).

Examples: Protocol numbers, property IDs, grantor names, dates, and legal clauses.

Step 3 - Automation

Ensure legal certainty and control.

Apply intelligence and governance before data moves into your official books.

  • Rule-based validation (validity of IDs, dates, and property descriptions).

  • Cross-checks against Land Registry and external government databases.

  • Human-in-the-loop approval for any legal discrepancies.

Step 4 - Integrate

Send trusted data where it matters.

Scan2x delivers validated data directly to your notarial ecosystem.

  • Integration with Notary Management Software and official digital repositories.

  • Secure APIs for connectivity with tax and registry authorities.

Outcome: Clean, compliant data flows directly into your deeds—no manual re-entry required.

Step 5 - Analyse

Turn your archive into actionable intelligence.

Gain visibility, control, and audit readiness across your entire practice.

  • Real-time dashboards on pending cases and workflow bottlenecks.

  • Operational performance and SLA monitoring for the notary team.

  • Full audit trails for College of Notaries inspections or internal audits.

Step 6 - Optimise

Continuously improve accuracy and efficiency.

Scan2x learns and improves with every document processed.

  • Machine learning models adapt to regional legal phrasing and templates.

  • Workflow optimisation based on processing insights and exceptions.

Result: Reduced human error, higher legal security, and faster turnaround for clients.

 An intelligent workflow designed for modern notarial operations

From data ingestion to real-time insights — fully automated, secure and compliant.

Step 1 - Ingestion

Collect financial data from any source
Bring all your financial information into Scan2x – regardless of format or origin.
  • Financial documents: invoices, bank statements, contracts, KYC forms
  • PDFs, scanned images, emails, APIs
  • Core systems: ERP, CRM, Core Banking platforms
Why this matters for finance:
No more manual collection or fragmented inputs – Scan2x centralises all incoming data at the point of entry.

Step 2 - Capture

Extract and structure data using AI
Automatically transform unstructured financial documents into clean, structured data.
  • AI-powered OCR and document classification
  • Machine learning models trained on financial documents
  • Automatic field detection and data normalisation
Examples: invoice totals, account numbers, IBANs, customer details, dates, line items.

Step 3 - Automation

Ensure accuracy, compliance, and control
Apply intelligence and governance before data moves downstream.
  • Rule-based validation (amounts, dates, account numbers, thresholds)
  • Cross-checks against master data and external systems
  • Exception handling with human-in-the-loop approval
Why this is critical for financial services:
This step prevents errors, fraud, and compliance breaches before they enter core systems.

Step 4 - Integrate

Send trusted data where it matters
Once validated, Scan2x seamlessly delivers data to your financial ecosystem.
  • ERP, accounting systems, and data warehouses
  • CRM and customer platforms
  • Secure APIs and pre-built connectors
Outcome: clean, compliant data flows straight into business systems.No manual data re-entry required

Step 5 - Analyse

Turn data into actionable intelligence
Gain visibility, control, and audit readiness across financial operations.
  • Real-time dashboards and financial KPIs
  • Operational performance and SLA monitoring
  • Compliance reporting and full audit trails
Perfect for: finance leaders, compliance teams, auditors, and operations managers

Step 6 - Optimise

Continuously improve accuracy and efficiency
Scan2x learns and improves with every document processed.
  • Machine learning models improve with usage
  • Workflow optimisation based on insights and exceptions
  • Scalable across teams, regions, and volumes
Result: lower processing costs, higher accuracy, and faster turnaround over time.
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How It Works

A simple three-step approach that covers the full Scan2x lifecycle
Connect

Connect

Your data sources and systems

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Configure

Configure

Rules and workflows

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Simplify

Automate

Analyse and optimise in real time

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Scan2x in action: Notarial Case Studies

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Join 100+ Organisations Optimising Their Document Workflows with Scan2x.

Download Free Trial

Download a free trial version of the Scan2x Windows installation by filling out the form below and clicking the download button. The trial license is a full 60-day licence. An email with an activation key will be sent to you immediately after downloading.

Join 100+ Organisations Optimising Their Document Workflows with Scan2x.

Download Free Trial

Download a free trial version of the Scan2x Windows installation by filling out the form below and clicking the download button. The trial license is a full 60-day licence. An email with an activation key will be sent to you immediately after downloading.